Satisfactory Academic Progress

 

Federal financial aid funds are awarded with the understanding that students will make academic progress toward the completion of a degree or certificate. Crowley’s Ridge College, as directed by the U. S. Department of Education, has established guidelines and procedures to ensure that students receiving federal financial aid are maintaining Satisfactory Academic Progress (SAP).  Both the Qualitative Standards and the Quantitative Standards must be met in order to receive federal financial aid.

 

Standards of Satisfactory Academic Progress

 

Qualitative Standard – Grade Point Average (GPA)

Students will be required to maintain a minimum cumulative GPA of 2.00 at the end of each semester.  This is not a sliding scale.  The GPA is based on all college credit hours, including Remedial courses, completed with a grade of A, B, C, D, or F.

 

CRC will review each student’s cumulative GPA at the end of each semester.  A student who fails to maintain the required 2.00 GPA will be placed on Financial Aid Warning for one semester.  While on Financial Aid Warning the student will continue to be eligible for financial aid.  Students who fail to meet the required GPA by the end of the warning period will lose their eligibility for federal and state financial aid unless they successfully appeal* and are placed on Financial Aid Probation. 

 

Quantitative Standard – Completion Rate or Pace

Students must complete, with a passing grade, 67% of their attempted credit hours.

Definition of attempted credit hours:

  • Any college credit hours, including Remedial courses, which the student does not withdraw from by the add/drop date.
  • All transfer credit hours.

 

CRC will review each student’s Completion Rate at the end of each semester. A student who fails to maintain the required (67%) quantitative standard will be placed on Financial Aid Warning for one semester.  The student will continue to be eligible for financial aid while on Financial Aid Warning.  Students who fail to meet the required quantitative standard by the end of the warning period will lose their eligibility for federal and state financial aid unless they successfully appeal* and are placed on FA Probation. 

 

Degree Completion Requirements The maximum timeframe for which a student may receive financial assistance may not exceed 150% of the published length of the program measured in credit hours.

 

Transfer Credits

Transfer credits are subject to the same Standards of SAP.

 

Incompletes (I)

A grade of I (Incomplete) will count in the completion rate calculation as credits attempted but not completed.  A grade of I will not count toward GPA (Qualitative Standard). When the course is completed, it will then count towards GPA and if the grade is A, B, C, or D, will count as completed in the completion rate calculation (Quantitative Standard).

 

Withdrawals (W)

A grade of W (Withdrawal) will count as credits attempted, but not toward GPA.

 

Repetitions

Repeated courses will count as credits attempted, but not toward GPA.  SAP regulations only allow one repeat of a successfully passed course.

 

Remedial or Developmental Courses

Credits are assigned to Noncredit Developmental Courses to determine enrollment status.

 These credits will count towards the Quantitative Standard of SAP (completion rate) and also count toward the Qualitative Standard (GPA).

 

Summer Terms

Credits acquired during summer terms are subject to the same Standards of SAP.

 

Documentation of Student SAP

The academic records of all students who are receiving or applying for financial aid will be reviewed each semester by the Director of Student Financial Services.  After the first semester, students who fail to meet the Standards of SAP will be placed on Financial Aid Warning and in jeopardy of losing their financial aid. After one semester of Financial Aid Warning, students who fail to meet the standards of SAP will be ineligible for financial aid unless they successfully appeal. Then they will be placed on Financial Aid Probation for the following semester.

 

Notification of Financial Aid Warning

The student will be notified in writing that they have been placed on financial aid Warning.  The notification will include a copy of the CRC Standards of SAP, details of their specific deficiency, required action, and contact information.  If the student fails to meet the requirements of SAP by the end of the Warning Period, they will be notified of their loss of aid eligibility.  The notification will include Appeal Procedures.

 

*Appeal Procedure

Students who wish to appeal the loss of financial aid eligibility, must complete the following within 2 weeks of notification of loss of eligibility.

  1. Students must submit a signed and dated letter of appeal to the Financial Aid Office, explaining the circumstance resulting in the student’s SAP deficiency, how these circumstances impacted the student’s studies, and the student’s plan to rectify the deficiency. Examples of mitigating circumstance would be: family tragedy, illness, or other unusual circumstances.
  2. Non-returnable copies of supporting documentation such as medical records or other supporting documents must be included.

 

Appeal Notification

Students will be notified in writing of the outcome of their appeal. If an appeal is approved, the student will be placed on Financial Aid Probation.  The period of FA Probation is usually one semester.  In some cases it may be necessary to place the student on an Academic Plan.  If a student is placed on an Academic Plan, the period of probation may be extended.   The student will be required to meet the specified SAP requirements of the Academic Plan for each semester within the probationary period of the Academic Plan. For example, an Academic Plan may require the student to take 24 credit hours over 2 semesters and make a 2.5 gpa on the 24 credit hours.  If the student fails to make a 2.5 gpa on the first semester of the Academic Plan, the student will lose their Probationary Status and become ineligible for financial aid.

 

If an appeal is denied, the student will remain ineligible for financial aid until the required Standards of SAP are met.  

 

Regaining Eligibility

The Director of Student Financial Services will provide to the student a letter explaining exactly what will be required to regain financial aid eligibility.